Ensuring Seamless ACA Compliance with ACA-Track

In today’s business environment, staying compliant with the Affordable Care Act (ACA) is more critical than ever. The ACA mandates that applicable large employers (ALEs) provide affordable health coverage to full-time employees and submit detailed reports to the IRS. Failure to comply can result in costly penalties. But managing the intricacies of ACA compliance doesn’t have to be complicated. ACA-Track provides businesses with a reliable, all-in-one solution to ensure compliance with ease.

The Challenges of ACA Reporting

While the Affordable Care Act aims to make healthcare more accessible, it also comes with significant reporting requirements. Employers must track employee hours, determine eligibility, and file the correct forms, including the 1094-C and 1095-C, which require accurate data about coverage provided to employees. Missing or inaccurate data can trigger fines, audits, or penalties, putting businesses at risk.

These challenges are compounded for employers with diverse employee types, such as full-time, part-time, and variable-hour workers, all of whom have different eligibility criteria. Without a reliable system to track these complex variables, ACA compliance can quickly become overwhelming.

How ACA-Track Makes ACA Compliance Easier

ACA-Track simplifies this process with its comprehensive features. ACA-Track integrates seamlessly with existing payroll systems and HRIS platforms to collect and track employee hours worked, ensuring compliance with ACA mandates. By automating the generation of the required IRS forms (1094-C and 1095-C), ACA-Track reduces the risk of human error and helps companies stay on top of their reporting requirements.

Key Benefits of Using ACA-Track for ACA Compliance

Data Integration: ACA-Track integrates with your payroll and HR systems, making it easy to track actual hours worked across different employee types, including variable-hour employees.
Advance Eligibility Alerts: ACA-Track monitors employee eligibility thresholds and sends proactive alerts when those thresholds are met, ensuring that no employee is missed.
Comprehensive Reporting: ACA-Track generates accurate 1094-C and 1095-C forms and offers detailed compliance reports, making IRS filing straightforward and error-free.
IRS Audit Support: In the event of an IRS audit, ACA-Track maintains all compliance data in one location, ensuring that all reports and supporting documents are easily accessible for review.

How ACA-Track Helps With Employee Eligibility Tracking

One of the trickiest aspects of ACA compliance is determining and tracking employee eligibility. The ACA specifies that full-time employees (those working 30 hours or more per week) must be offered affordable health coverage. However, employers with variable-hour employees must also track their hours over measurement periods to determine if they qualify as full-time employees.

ACA-Track simplifies this process by automatically tracking and monitoring hours worked for all employees, including variable-hour, part-time, and seasonal workers. The system continuously checks employee eligibility, helping you avoid compliance issues related to eligibility misclassification. The system can also notify you in advance when an employee’s status changes, ensuring timely action is taken.

Ease of Reporting with ACA-Track

Reporting to the IRS can often feel like navigating a labyrinth. With ACA-Track, this process becomes much more streamlined. The software generates the necessary ACA forms, including Form 1095-C and 1094-C, with just a few clicks. The forms are generated based on the data already collected, reducing the time and effort spent on manual data entry. Moreover, ACA-Track checks for errors in real time, preventing common reporting mistakes and minimizing the chances of IRS fines due to inaccurate filings.

Once the forms are prepared, ACA-Track enables you to e-file directly with the IRS, ensuring that all necessary submissions are made on time. With the added benefit of error checking and correction support, ACA-Track simplifies the submission process and reduces the risk of penalties.

The Importance of Dedicated Support

ACA compliance can be overwhelming, but with ACA-Track, you are not alone. Every client is paired with a dedicated Account Manager who is available to assist with any questions or concerns. Whether you need help correcting data issues, understanding IRS error codes, or submitting your forms correctly, your Account Manager is there to guide you through every step of the process.

In addition to personalized support, ACA-Track offers training to help your team understand the software and make the most of its features. You’ll never have to navigate the ACA compliance landscape on your own with ACA-Track’s expert support by your side.

ACA-Track: A Solution Built for Employers of All Sizes

Whether you’re managing a small business or a large enterprise, ACA-Track offers the flexibility and scalability you need to ensure ACA compliance. With its user-friendly interface, customizable features, and comprehensive data integration, ACA-Track is designed to meet the unique needs of any organization, no matter its size or complexity.

Ready to simplify ACA compliance? Learn more about how ACA-Track can help your business stay on track with ACA regulations by visiting ACA Compliance Services.